OSCHE BY-LAWS
OHIO STAFF COUNCIL OF HIGHER EDUCATION
ARTICLE I: NAME
1. Council Name
a. The name of the Council shall be the Ohio Staff Council of Higher Education (OSCHE).
ARTICLE II: MISSION STATEMENT
1. Mission
a. To serve as a collaborative body that fosters positive staff relations between institutions of
higher education and State and local administrations.
2. Vision
a. To partner with all state-assisted institutions of higher education in Ohio in an effort to
promote and gather information and to inform our constituents of ideas and concerns
regarding all staff councils.
ARTICLE III: MEMBERSHIP
1. Membership
a. Members shall be non-union employees from state assisted two or four year institutions of
higher education.
b. Each member institution shall have two voting representatives.
c. Each member institution may have up to three alternative voting representatives.
d. Both voting and alternate representatives shall be appointed to the Council in accordance
with the member institution’s bylaws.
e. To be a member of O.S.C.H.E., it is not required to be currently serving on a staff council or
committee or senate at a member institution.
2. Fees
a. Membership contributions will be collected annually to be due and payable by December
31st of that academic year.
ARTICLE IV: OFFICERS
1. Officers
a. The Officers of the Council shall be a President, Vice-President, Secretary, Treasurer, and
Parliamentarian.
b. The Executive Committee shall be comprised of the Officers and the Council.
2. Officers’ Terms
a. All terms will begin on July 1st of each year.
b. All terms will last two years.
3. Elections
a. Officer Candidate Selection
i. All active members or alternates are eligible to run for office.
ii. Nominations will be solicited beginning at the winter meeting, and no later than two
weeks prior to the spring meeting.
iii. All nominations must be submitted to the Past Presidents Committee.
iv. Past Presidents Committee will oversee the election process. Duties of this
Committee include, but are not limited to:
1. Soliciting members to run for an office.
2. Distributing any information nominees wish to send to all voting members.
3. Conducting the election.
b. Election Process
i. Elections will be held during the Summer Conference.
ii. The President, Secretary, and Parliamentarian shall be elected in odd-numbered
years.
iii. The Vice-President and Treasurer shall be elected in even-numbered years.
iv. Elections with two or more nominees will be held by paper ballot.
v. A nominee will be declared the winner by the highest number of votes.
vi. Absentee ballots may be cast two weeks prior to the election by submission of an
electronic ballot. Means of the electronic absentee ballot will be made available to
the voting members by no later than two weeks after the spring meeting.
vii. In the case of a tie vote between candidates of the same office, the Past Presidents
Committee, (in attendance), will cast the deciding vote:
1. The Past Presidents Committee will retire to a separate meeting to discuss the candidates and come to a unanimous decision regarding the tie-breaking vote. The Past Presidents Committee will then return to the OSCHE Council where the Chairperson of the Committee will announce the decision.
4. Re-Election
a. Officers may be re-elected to the same office.
5. Resignation
a. Upon the resignation of the President, the Vice-President will assume the President’s duties
for the balance of the term.
b. Upon the resignation and/or vacancy of the Vice-President, Recorder, Treasurer, or
Parliamentarian, the President will temporarily delegate this office to a Council member, and take nominations from the floor in preparation for an election to be held during the next
regular meeting. The normal election procedure outlined in Article IV, 3 above will be
followed.
6. Officers’ Duties
a. President
i. The President shall preside at all meetings of the Ohio Staff Council of Higher Education and Executive Committee, in accordance with the principles of Roberts Rule of Order, Newly Revised unless otherwise indicated.
ii. The President will be the spokesperson for the Council in any official matters.
iii. The President will provide leadership to the Executive and full Committee.
iv. The President, in conjunction with the Treasurer is responsible for the creation of the Committee budget.
b. Vice-President
i. The Vice-President will act in place of the President when the President is absent.
ii. The Vice-President, in conjunction with the President, will oversee OSCHE schedule.
iii. The Vice-President will be responsible for any other tasks or duties as assigned.
c. Secretary
i. The Secretary will record all official records of all quarterly, executive and summer
conference meetings.
ii. The Secretary will send memos and reminders to all about upcoming meetings as
well as send out agendas, minutes and corrections to all members when necessary.
iii. The Secretary will keep an up-to-date roster of all officers and members of OSCHE.
iv. The Secretary will assist the President and Vice President in any way necessary through secretarial duties to ensure the continuance of OSCHE.
d. Treasurer
i. The Treasurer will be responsible for preparing the annual budget with the assistance
of the President.
ii. The Treasurer will be responsible for submitting the annual budget to the Executive
Board for review and the membership for approval.
iii. The Treasurer will be responsible for monitoring the status of the budget.
iv. The Treasurer will be responsible for providing a budget report at each meeting of
the entire membership. The budget report shall be reviewed and approved by the
Executive Committee.
v. The Treasurer will be responsible for submitting requests for expenditures to the
Executive Committee for approval.
vi. The Treasurer will be responsible for any other fiduciary tasks or duties as assigned
by the President.
e. Parliamentarian
i. The Parliamentarian will be responsible for assuring all meetings are conducted
according to article VI.
ARTICLE V: MEETINGS
1. Frequency
a. There will be at least three meetings per academic year.
b. One meeting will be during the summer and held as a two-day conference.
2. Quorum
a. A quorum shall consist of the President or Vice-President and a simple majority of the voting
representatives.
ARTICLE VI: PARLIAMENTARY AUTHORITY
1. Parliamentary Authority
a. The principles contained in the current edition of Robert’s Rules of Order, New and revised
shall guide the Committee in all cases to which they are applicable, except in those cases
where they would conflict with the Bylaws of the Council.
ARTICLE VII: STANDING COMMITTEE
1. Past President Advisory Committee
a. Will consist of past president
b. Will act as a mentor and advisor to the Executive OSCHE Committee
c. Will have one vote at Executive Officers Business Meeting
d. Shall oversee election process
2. Chair of Past President Advisory Committee
a. Outgoing president will serve as Past President Committee
b. In the event that the elected Chair for the Past President Committee, the Past Chair will serve in this position.
ARTICLE VIII: AMENDMENT OF BYLAWS
1. Bylaw Amendments
a. These Bylaws may be amended at any regular meeting of the Council by a two-thirds
majority vote of those present. Suggested amendments must be distributed to the full
Council no later than three working days prior to the meeting where they will be voted on.
b. Changes are effective immediately upon passage by Council.